29 Aug 2025 - PyCon Greece workshop

[olgarithms]

Name of the event: PyCon Greece 2025
Location of the event: Technopolis, Athens, Greece
Date and time of the event: 29 August 2025, 11:35-15:35 EEST

Checklist

• Confirm date and time with venue / conference

  • Which day or days? 29 August 2025
  • What time? 11:35-15:35 EEST
  • What is the capacity of the venue? 20 people
  • Is it at least 3 hours? Yes, 3 hours + 1 hour lunch break

• Confirm catering (if needed)

  • Is lunch provided? Yes
  • Is refreshment (drinks and/or light snacks) provided? Yes
  • Who is providing the catering? PyCon Greece organisation
  • Who will be paying for the catering? Will we need to credit them as a sponsor? PyCon Greece, which is including its sponsors
  • Are there options to accommodate various dietary needs? Yes

• Confirm registration process

  • Is the event free? Yes
  • Do participants need a conference ticket? A conference ticket will be provided to selected participants
  • Who is handling registration? the PyCon Greece program team
  • Are you openly recruiting mentors? No
  • Registration form for mentor (see example here)
  • Registration form for learner (see example here)

• Code of conduct

  • Does the conference code of conduct apply to the event?
  • If not, is there a CoC and a reporting procedure? (see example here)

• Event promotion

  • Ask the conference to add Humble Data to their website (if relevant).
  • Social media posts to promote registration (see examples here)
  • Ask for related community for promotion (e.g. conferences, local Python groups, local universities)

• Email communication

  • Confirmation email to mentors (see example here)
  • Confirmation email to learners (see example here)
  • Reminder emails to mentors (see example here)
  • Reminder emails to learners (see example here)
  • After event thank you email to mentors and learners (see example here)

• Humble Data website

  • Add event when registration opens. Make sure to add the sponsorship information, if any.
  • Add wrap up blog post (optional)

• Prepare workshop

  • Update welcome slides (see example here)
  • Prepare some beginner friendly issues (optional)

[Cheukting]

@laisbsc here is the organising check list for PyCon Greece workshop