July 21 – 25, 2025 - FORCE11 Scholarly Communication Institute (FSCI) 2025

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Name of the event: FORCE11 Scholarly Communication Institute (FSCI) event (FSCI 2025)
Location of the event: Online
Date and time of the event: July 22nd - 24th 2025, 8 am - 11 am

Checklist

• Confirm date and time with venue / conference

  • Which day or days? Tuesday to Thursday
  • What time? 8 am - 11 am
  • What is the capacity of the venue? Online
  • Is it at least 3 hours? 3 hours daily

• Confirm catering (if needed)

  • Is lunch provided?
  • Is refreshment (drinks and/or light snacks) provided?
  • Who is providing the catering?
  • Who will be paying for the catering? Will we need to credit them as a sponsor?
  • Are there options to accommodate various dietary needs?

• Confirm registration process

  • Is the event free? Yes
  • Do participants need a conference ticket? Yes
  • Who is handling registration? FSCI
  • Are you openly recruiting mentors? NO
  • Registration form for mentor (see example here)
  • Registration form for learner (see example here)

• Code of conduct

  • Does the conference code of conduct apply to the event?
  • If not, is there a CoC and a reporting procedure? (see example here)

• Event promotion

  • Ask the conference to add Humble Data to their website (if relevant).
  • Social media posts to promote registration (see examples here)
  • Ask for related community for promotion (e.g. conferences, local Python groups, local universities)

• Email communication

  • Confirmation email to mentors (see example here)
  • Confirmation email to learners (see example here)
  • Reminder emails to mentors (see example here)
  • Reminder emails to learners (see example here)
  • After event thank you email to mentors and learners (see example here)

• Humble Data website

  • Add event when registration opens. Make sure to add the sponsorship information, if any.
  • Add wrap up blog post (optional)

• Prepare workshop

  • Update welcome slides (see example here)
  • Prepare some beginner friendly issues (optional)